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Program Manager/Sr. Program Manager

Professional Development Hub, Worcester, Massachusetts

Position Description:

Professional Development Hub, or pd|hub, is a national, multi-stakeholder initiative dedicated to advancing the professional development of graduate and postdoctoral scientists by building capacity for the spread of evidence-based educational practices in this space. pd|hub is moving into its next phase, which will include developing peer-reviewed collections of evidence-based practices in graduate/postdoctoral education (specifically, in the area of STEM PhD career & professional development), paired with training and mentoring to assist educators in adapting and implementing strategies.

We are seeking to hire two positions to support this and other projects of pd|hub. Flexible employment arrangements, including part-time work, scheduling, and remote work can be considered. pd|hub is hosted by UMass Medical School in Worcester, MA.

Position Description and Responsibilities:

The Program Manager will be part of the pd|hub core team, working closely with the pd|hub PI/Director across all initiatives of pd|hub, including project management, strategy, communications, relationship management, fundraising, and sustainability. This position may start at part-time and, over time, move to full-time. Example responsibilities:

Program management:
  • Coordinate activities of pd|hub, managing day-to-day logistics and operations
  • Document and maintain timelines and milestones
  • Create project reports for stakeholders
  • Ensure that project development and completion is timely, successful, and meets expectations
  • Oversee events logistics
  • Assist in strategic planning for the growth and sustainability of pd|hub projects
  • Perform background research and landscape analyses
  • Anticipate and mitigate program opportunities and risks related to deliverables and program growth
Relationship management:
  • Manage and support working groups, committees, and advisory board(s)
  • Develop and maintain relationships and correspondence with key partners and stakeholders, including leaders in the public and private sector, to advance pd|hub goals
  • Develop internal tracking systems
  • Plan events, including project workshops, presentations, and community discussions
  • Represent pd|hub on committees and at external meetings and conferences
  • Handle external inquiries
  • Strategize and coordinate pd|hub communications, dissemination, and outreach, including joint communications with stakeholders
  • Develop and maintain communications materials, including pd|hub newsletters, marketing materials, website content, and social media
  • Develop and draft white papers, grants, business proposals, and fundraising materials


  • PhD in a STEM discipline along with at least one year of policy/administrative experience. Demonstrated skills managing multi-year projects.
  • Demonstrated skills working with and/or guiding individuals, teams, and volunteers.
  • Strong writing skills, including a variety of communications from social media and marketing materials to reports, white papers, and grant proposals.
  • Experience managing and developing communications strategies. Knowledge of higher education.
  • Experience working in an early-stage organization, office, or initiative preferred.

To Apply:

Please send a CV & cover letter to


This post will be available until December 4, 2020 or until filled.

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