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Associate Program Officers - Board on Health Sciences Policy

The National Academies of Science, Engineering, & Medicine, Washington, District of Columbia

Position Description:

The Board on Health Sciences Policy (HSP), within the Health and Medicine Division, oversees and guides a program of activities that is intended to encourage and sustain the continuous vigor of the basic biomedical and clinical research enterprises needed to ensure and improve the health and resilience of the public. In conducting these activities, consideration is given to the ethical, legal, and social contexts of scientific and technologic advances and to the balance between scientific opportunities and public needs.

The incumbent will support the Forum on Drug Discovery, Development, and Translation (Forum). Will perform a variety of programmatic, project management, research, and logistical tasks to provide critical support for the Forum Director and Program Officers. May lead one or more Forum activities under general supervision of the Forum Director. Provides research and project management support for the planning, implementation, follow-up, and dissemination activities of membership meetings, workshops, and action collaboratives. Conducts background research and information tracking to inform Forum priorities and activities. Represents the Forum at externally-led meetings. Oversees development and publication of the Forum annual report. Ensures coordination of communications products and dissemination activities. Manages internal processes and policies. As needed, may assist in supervising and mentoring support staff.

Applies specific professional-level knowledge to solve problems requiring the identification and analysis of moderately complex variables. Incumbent takes action to solve routine problems in areas of assigned responsibility, but receives guidance or expertise from higher-level staff on more complex problems. Incumbent establishes processes and procedures to ensure the effective and efficient operation of program/project. Typically assist with supervision of staff, but certain positions may have full supervisory responsibilities for assigned staff. 

Essential Duties:
  1. Leads assigned Forum activities. Where applicable and with senior staff oversight, recruits potential workshop planning committee/panel nominees. Communicates with and facilitates the flow of information among workshop chairs, planning committee members, Forum members, consultants, and staff. Prepares reports on Forum activities.
  2. Identifies and gathers research materials in support of current and future Forum activities. Conducts background research. Synthesizes and edits research findings and technical data. Determines relevance of data and prepares background papers and technical summaries. Manages reference checking.
  3. Organizes Forum meetings. With senior staff oversight, supports the development of Forum meeting agendas, invites presenters and participants, oversees meeting logistics and multimedia presentations, and prepares written summaries.
  4. Develops written materials and coordinates/oversees publication of materials. May edit written materials, facilitate response to review, and participate in dissemination activities, including identification and engaging of external organizations, preparing dissemination materials, and conducting dissemination meetings.
  5. May assist in raising funds for current and future projects by conducting research on topics for new activities, drafting proposals, and identifying potential sponsors. Where applicable, may participate in managing funder and Forum member relations.
  6. Performs administrative and logistical tasks related to assigned activities. Creates, maintains, and updates records, databases, and files.
  7. Assists with supervising and mentoring staff. Assigns tasks and provides guidance and feedback to staff. Ensures required training is accomplished. Serves as a mentor and resource to support staff.
  8. Represents the Forum within and outside the National Academies. Engages and collaborates with key stakeholders.


Required Knowledge, Skills, and Abilities:  Knowledge of issues in applicable discipline.  Ability to solve varied and complex problems using originality and ingenuity.  Ability to operate using appreciable latitude for independent judgment and action.  Ability to work successfully in a team environment.  Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication.  Excellent written, verbal, and interpersonal skills with a proven ability to effectively interact with all levels of employees. 

Minimum Education/Training Requirements:  Bachelor’s degree in a related field or equivalent knowledge. 

Minimum Experience:  Three years of related professional experience.

Preferred Education and Experience:  Advanced degree in a related field.

Physical Capabilities:  Ability to work at a computer for extended periods of time.  Ability to travel.

Required Licenses, Certification or Registration:  None.

Supervisory Responsibilities/Controls:  Reports to program officer or director.  Sets objectives with supervisor and receives input and advice as needed.  Assists in the supervision of project/program staff.

Work Environment:  Office environment, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations.

To Apply:

For more information and to apply, please visit


This post will be available until July 28, 2021 or until filled.

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