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Application Frequently Asked Questions

Frequently Asked Questions are divided into the following major categories:

  • General Information
  • Submitting an Application for Admission Consideration
  • Unofficial Transcripts
  • Reference & Recommendation Letters
  • NIH-University Admission Committees
  • Interviews at the NIH - Applicants Invited by the UGSP to Interview for Admission

If you do not find the answer to your question contact the UGSP at: ugsp@nih.gov.

 

General Information

Am I eligible for admission? Use our Eligibility Wizard to determine if you are eligible for admission consideration.

I recently changed my name but my transcripts have my previous name, what should I do? In your application provide all aliases in the Additional Information field.

How will I know that my letters of recommendation have been received? You will receive a confirmation email message when each letter of recommendation is uploaded into your application.

 

Submitting an Application for Admission Consideration

When should I submit my UGSP application? Students should complete and submit the Exception Financial Need (EFN) form to their university financial aid office to determine eligibility prior to starting / submitting the online application. The admission committee will only review applications that are considered "finished", meaning:

1) application was submitted by the application deadline
2) EFN form has been sent to the UGSP
3) three letters of recommendation have been received by the reference deadline

Does the UGSP have an application fee? There is no application fee for the UGSP.

Can I submit an application after the deadline date? No, late applications will not considered for admission.

If I made a mistake or left something out of my application after it has been submitted, can I make changes or do I have to resubmit the application? Do not submit a new application. Instead, use your login/password combination to revisit your application and make any necessary adjustments. Note, once the application deadline expires you will no longer be able to make changes to your application.

If I am a transfer student from community college or another university, where do I send the EFN form?
All applicants should send the EFN form to the financial aid office where you will be enrolled the following fall. For most students this means you will send it to your current university. However, if you are a community college student transferring to a 4-year university, send it to the institution you will enroll in for the following fall. If you are transferring from one 4-year university to another, you should also send it to the institution you plan to be enrolled in next fall.

I just finished my UGSP application. When should I begin contacting potential mentors I'd like to work with?
Candidates for the UGSP award should not contact NIH Investigators during the application process. If you are notified that you have been selected as a UGSP Scholar for the upcoming school year, please wait until the UGSP staff has contacted you to indicate when it is time to begin your search for a potential mentor. However, if you have also applied for the NIH Summer Internship Program concurrently, you should proceed to contact NIH Investigators, but only in the context of your application for the NIH Summer Internship Program.

 

Unofficial Transcripts

When and how do I submit my unofficial transcripts to the UGSP? Our application system allows you to key in your course names and grades as an unofficial transcript.  If you matriculate into the UGSP you will need to provide official transcript(s).

Does my unofficial transcript need to include my grades from fall semester? If you are selected as a semi-finalist, the UGSP will request an official transcript that must include your fall and spring grades for the current academic year.

 

References and Recommendation Letters

My reference lost the email containing the recommendation request; can a new email be sent? Yes, login to your application and use the letter icon next to your reference's name to submit a new request.

How long does it take to upload letters of recommendation? Letters are automatically uploaded once your reference completes and submits the online form.

Must my letters of recommendation be received by the reference deadline? Yes, letters of recommendation must be received by the application deadline because application evaluations begin shortly after the deadline expires.

 

NIH-University Admission Committees
Who are the members of the admission committee? The admission committees are comprised of both NIH investigators and NIH staff. All members review submitted applications and come to agreement on which applicants will be invited to interview for admission.

 

Interviews for Admission
When will I be notified about interviewing? Invitations to phone interview for admission are usually made 3-4 weeks before the interview date in mid-July.