Summer Internship Onboarding Checklist

Welcome to the NIH Summer Internship Program!  We are thrilled that you will join us.

Read this onboarding list thoroughly. Each step outlined is important for your onboarding process. If you skip or fail to complete some, you may not be able to move forward. Read carefully and complete all steps to ensure a smooth start to your NIH SIP experience.

Have a question? Chances are, the Fellow's handbook has the answer. Use this to learn more about NIH, prepare to start, and explore the resources available to you.

Before starting, connect with your research group supervisor about your project and to discuss daily expectations for your internship. Your research experience will include reading scientific literature, observing others, learning techniques, and analyzing data. Our summer mentors are excited for you to be here, so don’t hesitate to ask them questions.

You will receive an email from [email protected] with instructions.

For more information, visit the Division of Personnel Security.

You will need to provide:

• Full legal name (first, middle, last)
• Social Security Number
• Date of birth
• Place of birth (city, state, country)
• Country of citizenship

Look for an e-mail from [email protected] ​with instructions. Check your spam folder.

This can be completed at an NIH campus. If you live more than 50 miles from an NIH PIV Card Issuance facility, you may request to use a local FieldPrint office.

You will need your HHS ID number to access the following trainings. You will receive an email containing your HHS ID Number after you enter your information in NED.

1. Information Security Awareness for New Hires
2. Information Management for New Hires

Access trainings at https://irtsectraining.nih.gov/default.aspx.

You must complete the medical evaluation if you will do any one of the following:

• Work in Building 10 (CLINICAL CENTER)
• Work with patients (any patient contact or work in patient care areas)
• Work with human blood, body fluids, or tissues
• Work with human pathogens (infectious agents)
• Work with select carcinogens, reproductive toxins, or acutely toxic chemicals
• Work with animals

Submit Documentation of Immunization form.

If you are under 18, you must complete and submit the Authorization for Treatment of a Minor form. NOTE: It is recommended that all minors submit this form even if a medical evaluation is not required.

Once NIH has received the completed forms, you will be contacted to schedule the preplacement medical evaluation. For more information, visit Occupational Medical Services.

OITE has moving resources to prepare you for your transition to the area surrounding the NIH campus location of your new role. You are eligible to receive a public transportation subsidy OR a parking pass.

Parking

• Summer interns can park in in MLP-7 and Lot 41 (campus map)
• Apply for parking permit online (you will need your HHS ID number and vehicle registration)
• If the vehicle registration is not in your name, approval from the owner or an insurance card with your name is required.

Transhare (public transportation subsidy)

• Need HHS ID number and SmarTrip card
• Complete online NIH Transhare Program Application

Note: Summer interns on satellite campuses will have different parking needs. See below for campus-specific information.

• Bayview Biomedical Research Center (Baltimore, MD)
• Framingham Heart Study (Framingham, MA)
• Frederick Cancer Research & Development Center, Fort Detrick (Frederick, MD)
• Phoenix Epidemiology and Clinical Research Branch (Phoenix, AZ)
• Research Triangle Park (RTP, NC)
• Rocky Mountain Labs (Hamilton, MT)

Your Institute/Center Summer Coordinator or Administrative Officer will email you about any paperwork required for onboarding. This may include:

• Copy of official transcript
• Proof of health insurance
• Proof of U.S. citizenship or permanent residency

Make sure to complete all steps on your background check, NED, and prescreening before you arrive!

1. You will receive an email from [email protected] with instructions. (Check your spam folder.)
2. Bring two forms of acceptable identification to your appointment: https://ors.od.nih.gov/ser/dpsac/Pages/Home.aspx

For more information, visit the Division of Personnel Security.

Connect with your supervisor/PI about when and where to arrive on your first day.

Some trainings will not be available until you have obtained your badge. These will need to be completed on your first days.

1. Introduction to Lab Safety for new interns (refresher course for returning)
2. Working Safely with HIV and other Bloodborne Pathogens new interns (refresher course for returning) (if required)

Access safety trainings at https://www.safetytraining.nih.gov.

Some trainings will not be available until you have obtained your badge. These will need to be completed on your first days.

1. Introduction to Lab Safety for new interns (refresher course for returning)
2. Working Safely with HIV and other Bloodborne Pathogens new interns (refresher course for returning) (if required)

Access safety trainings at https://www.safetytraining.nih.gov.

There are two orientations - - one with NIH/OITE and one with your Institute/Center.

1. OITE SIP Orientation will cover:

• NIH organizational structure
• Research culture
• NIH-wide resources
• Tips for success

2. Institute/Center Orientation will cover:

• Institute/Center-specific resources
• Administrative details

For more information, visit Division of Occupational Health and Safety (DOHS).

You will be registered automatically for this training. Ask your summer coordinator if you do not receive instructions.

Required if working with radioactive materials. 

If working in a lab posted for radioactive material, it is recommended to take the Radiation Safety Orientation (RSOR).

Required if you work with radioactive materials:

• Register with Division of Radiation Safety (DRS)
• Complete a dosimeter evaluation form (DEF)
• Take the Radiation Safety in the Laboratory (RSL)
• Minors must get approval first

Required for everyone working with animals, there are species specific trainings for researchers using animal models.

To access resources and trainings, visit Office of Animal Care and Use (OACU).